Reports To: Client Services Coordinator Status: Temp – Hire, Full-time/Hourly Secure Records Solutions is a family-owned Document Management company specializing in Document Shredding, Scanning and Storage solutions. We’re on a mission to improve the lives of others by solving their unique problems. We approach challenges with joy and are committed to doing things the right way, even if it’s the hard way. Care to join us? We’re looking to grow our team with a motivated and detail-oriented data entry associate. Responsibilities: This role is primarily responsible for performing document preparation, scanning and indexing tasks. This position is vital to serving our clients by delivering timely and accurate indexing and digitization of records. • Organize and assemble containers for indexing; • Sort and re-box containers for optimal retention and efficiency; • Enter data by container into Total Recall SQL Inventory Management software to provide client index; • Follow production procedures for completing internal documentation and productivity tracking; • Sort and/or prepare hardcopy records neatly and efficiently for scanning; • Scan hardcopy files to electronic images ensuring high-quality output; • Adjust as necessary to re-scan for quality control; • Organize and input data for scanned documents on various local, network and cloud storage devices; • Retrieve files from storage to complete scan-on-demand records requests; • Other duties as specified by the Client Services Coordinators and Client Services Manager. It is the responsibility of every Secure Records Solutions employee: • Strictly adhere to all applicable laws, rules, regulations, and company policies; • Demonstrate complete understanding of NAID, HIPAA and client confidentiality; • Exhibit ethical behavior in accordance with our company policies; • Complete required training within the allotted time frame. Requirements: • Must be able to remove staples, sort, file and box records; • Ability to lift and move containers up to 40 lbs.; • Ability to work in a warehouse or office setting adapting to, at times, very hot or cold environment; • Must pass a pre-employment background check and substance abuse screening with random drug screenings thereafter; • Proficient in Microsoft Word, Outlook and Excel with the ability to quickly learn necessary scanning and inventory management software systems; • Ability to operate and troubleshoot scanning equipment and monitors ranging from single screen with flatbed scanner to multi-monitors with systems scanning hundreds of pages at one time; • Standard knowledge of PC, other computer-related products and various data storage systems; • Capacity to type 30+ WPM; • Strong written and verbal communication skills; • Understands and can meet deadlines; • Easily adapts to new assignments, handles high volume work load, and accepts direction. Skills: • Highly organized with the ability to maintain record order and sequence; • Detail-oriented understanding the importance of accuracy; • Team player communicating effectively with coworkers and management; • Servant’s heart to put our clients first by working at a sustained pace and producing quality work; • Self-motivated with the ability to work independently with minimal supervision. Education and/or Experience: • High school diploma required; • Previous data entry required, or equivalent administrative duties; • 2 years professional experience.